Get paid faster.
Without the awkward follow-ups.

ChaseAI is automated invoice chasing software: it writes professional payment reminders from your invoice, sends them on schedule, and recovers overdue balances - so you never chase manually again. Works from any invoice PDF, no accounting software required.

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Set up in under 5 minutes · 14-day free trial on Starter · No QuickBooks or Xero needed · Cancel anytime

Why teams use ChaseAI

Automated

Hands-free follow-ups

Personalized

Tailored to every invoice

Smart Timing

Sent at the perfect moment

Professional

Never damages relationships

Unpaid invoices cost more than money

Chasing payments manually drains your time and damages relationships.

89% of small businesses report late payments (QuickBooks, 2025).

Hours lost every week

Writing follow-up emails one by one is a job you never signed up for.

Clients go quiet

Generic reminders get ignored. The wrong tone pushes clients away.

Cash flow stalls

Late payments slow down everything: bills, payroll, and growth.

Everything you need to get paid on time

Built for freelancers, consultants, and small businesses that need invoice chasing email automation.

⚡

AI-Written Chase Sequences

Generates follow-ups that sound like you, not a debt collector. Every message is built to get a reply.

📄

PDF Invoice Reading

Upload any invoice PDF. Client name, amount, due date, and more are extracted instantly.

🎯

Smart Send Timing

Emails go out when clients are most likely to respond. Not too soon, not too late.

📊

Dashboard & Reports

See total overdue, paid invoices, active sequences, and success rates at a glance.

✉️

Automated Email Sending

ChaseAI sends emails on your behalf on schedule. See when clients open them with open tracking.

👥

Client Management

Every client, invoice, and conversation in one place. Nothing falls through the cracks.

Three steps to getting paid

From upload to payment in minutes, not weeks.

Add Your Invoice

Upload a PDF or enter details manually. ChaseAI reads everything automatically.

Generate a Sequence

Generate with AI or start from built-in templates, then tailor the sequence to invoice amount, client, and due date.

Get Paid

Approve and go. Emails send on schedule. You get notified when payments come in.

AI-Powered

Follow-ups that actually get responses

Most reminders get deleted. ChaseAI writes messages that sound human, clear, and professional so clients actually open and act on them.

Reads tone from your invoice and client history
Adjusts urgency as the due date passes
Never sounds robotic or threatening
Full preview and edit before anything sends

Smart Chase Sequence

Friendly Reminder

Day 1 · Email

Sent

Professional Follow-Up

Day 4 · Email

Scheduled

Firm Notice

Day 8 · Email

Pending

Final Demand

Day 14 · Email

Pending

Manual chasing vs. ChaseAI

What you get

Doing it yourself

ChaseAI

Time spent on follow-ups

3 to 5 hours a week

Under 5 minutes

Follow-up consistency

Easy to forget

Never misses one

Message quality

Hit or miss

Professional every time

Tone control

Too harsh or too soft

Always calibrated

Awkwardness

Every single time

Zero, handled for you

What to expect

Here is what ChaseAI actually does for your invoicing workflow.

✍️

Stop writing follow-ups manually

AI generates a full escalation sequence from your invoice details. You review and edit everything before it sends.

🎯

Professional tone, every time

Choose from friendly, professional, firm, or humorous tones. Messages escalate naturally without sounding aggressive.

📬

Know when clients open your emails

Email open tracking shows you which messages are being read, so you know when to follow up or wait.

What to do next if invoices are late

Use this simple system when you need to chase unpaid invoices without damaging client relationships.

Week 1: Friendly and specific

Send a friendly payment reminder email with invoice number, amount, and due date.
Include one payment link and one clear ask: "Can you confirm payment date?"
Keep everything in one thread so context is visible.

Week 2+: Escalate professionally

Send a second payment reminder that asks for a specific date if there's no response after 7 days.
Add AP-friendly details (PO, proof of delivery, original due date).
Move to a formal past due notice, and apply late fee wording only when your terms support it.

Browse the full invoice reminder email templates or compare ChaseAI with other tools in the invoice chasing software comparison.

According to QuickBooks (2025), 89% of small businesses experience late payments. A repeatable follow-up process usually outperforms ad hoc reminders. Source

Try our Free AI Overdue Invoice Sequence Generator - no sign-up required

Pays for itself with one recovered invoice

Start with a 14-day free trial on Starter. Cancel anytime.

Frequently asked questions

How does ChaseAI generate chase sequences?

It reads your invoice details (client name, amount, overdue period) and writes a series of follow-up emails that escalate naturally. You can also start from default templates, then edit everything before it sends.

Will it damage my client relationships?

No. This is the first thing we designed for. Every message is professional and warm. The tone protects the relationship while still getting you paid.

How are emails sent?

ChaseAI sends follow-up emails on your behalf using your display name. You review and approve every message before it sends. Clients see your name in the From line.

What happens after I upload an invoice?

ChaseAI reads it and generates a full follow-up sequence in seconds. You review, approve, and it handles the rest.

Do I need QuickBooks or Xero to use ChaseAI?

No. ChaseAI works from your invoice PDF or manual entry - no accounting software connection is required. Most competing invoice chasing tools only work on top of Xero or QuickBooks, which is why they cost several times more.

Is there a free trial?

Yes. Starter includes a 14-day free trial. You add a card at checkout and won’t be charged until the trial ends. Cancel anytime during the trial to avoid charges.

Stop chasing. Start getting paid.

Set up in under 5 minutes. Start a 14-day free trial on Starter.

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14-day free trial · From $9/mo · No accounting software required · Cancel anytime

Get paid faster. Without the awkward follow-ups.