2nd Payment Reminder Email Templates

Subject: Second reminder: invoice [Invoice number] - payment date needed

Hi [Client name],

Following up on invoice [Invoice number] for [Outstanding amount], now [X] days past its due date of [Original due date]. I wanted to check whether payment is already in progress.

If not, please confirm your expected payment date today. Payment link: [Payment link]

If anything is blocking payment, reply and I'll help resolve it quickly.

Thanks,
[Your name]

Subject: Quick follow-up: invoice [Invoice number]

Hi [Client name],

Just circling back on invoice [Invoice number] for [Outstanding amount], which was due on [Original due date]. I sent a reminder last week and wanted to make sure it didn't get buried.

Could you confirm when payment is scheduled? Here's the payment link again: [Payment link]

Thanks so much,
[Your name]

Subject: Second reminder: invoice [Invoice number] outstanding

Hi [Client name],

I'm following up on invoice [Invoice number] for [Outstanding amount], due on [Original due date], which remains outstanding. For convenience:

Invoice number: [Invoice number]
Amount due: [Outstanding amount]
Original due date: [Original due date]
Payment link: [Payment link]

Please confirm either that payment has been scheduled (with the expected date) or that there's a blocker we should resolve. I've reattached the invoice to this email.

Thank you,
[Your name]

Subject: Invoice [Invoice number] now [X] days overdue - payment date needed

Hi [Client name],

Invoice [Invoice number] for [Outstanding amount] is now [X] days past its due date of [Original due date], and I haven't had a response to my previous reminder.

Please confirm a payment date by [reply-by date]. If there is a problem with the invoice, let me know today so we can resolve it.

Payment link: [Payment link]

Regards,
[Your name]

Subject: 2nd reminder: invoice [Invoice number]

Hi [Client name] - second reminder that invoice [Invoice number] ([Outstanding amount], due [Original due date]) is still open. Can you confirm a payment date today? Pay here: [Payment link]

Thanks, [Your name]

Subject: Payment follow-up: invoice [Invoice number] / PO [PO number]

Hello Accounts Payable team,

I'm following up on invoice [Invoice number] (PO [PO number]) for [Outstanding amount], issued on [Invoice date] and due [Original due date]. This is my second follow-up.

Could you confirm the invoice is approved in your system and share the scheduled payment date? If anything is missing for processing - a copy of the invoice, PO reference or supplier details - let me know and I'll send it right away.

Kind regards,
[Your name]

Subject: Invoice [Invoice number]: payment date confirmation

Hi [Client name],

Thanks for your reply about invoice [Invoice number]. To close this out on my side, could you confirm the specific date payment will be sent?

Amount due: [Outstanding amount], originally due [Original due date]. Payment link: [Payment link]

Much appreciated,
[Your name]

Subject: One click to settle invoice [Invoice number]

Hi [Client name],

Following up on invoice [Invoice number] for [Outstanding amount] (due [Original due date]).

You can pay in under a minute here: [Payment link]

If it's already been paid, ignore this and thank you. Otherwise, I'd appreciate it if you could settle it this week.

Best,
[Your name]

Subject: Invoice [Invoice number]: payment expected [promised date]

Hi [Client name],

When we last spoke, payment for invoice [Invoice number] ([Outstanding amount]) was expected by [promised date]. It hasn't arrived yet.

I understand things slip, but I do need a firm date now. Please confirm today when payment will be made, or call me if there's an issue we should talk through.

Payment link: [Payment link]

Regards,
[Your name]

Subject: Small admin item: invoice [Invoice number]

Hi [Client name],

Hope things are going well. One small admin item: invoice [Invoice number] for [Outstanding amount] (due [Original due date]) is still open - I know these things slip through, so this is just a friendly second nudge.

Here's the payment link when convenient this week: [Payment link]

Looking forward to the next project.

Warm regards,
[Your name]

Subject: Invoice [Invoice number]: response needed by [reply-by date]

Hi [Client name],

Invoice [Invoice number] for [Outstanding amount] is now [X] days overdue and I haven't received a response to my previous reminders.

I'd genuinely prefer to resolve this between us. Please reply with a payment date by [reply-by date]. If I don't hear back, I'll need to move this to our formal overdue process.

Payment link: [Payment link]

Regards,
[Your name]